County Policies

Board Policies

The Board of Supervisors has adopted a series of Board Policies which guide the Board in its conduct and interaction with the public, various County commissions and committees, and persons and entities that may do business with the County. Officials and employees who conduct the business of the County are acting on behalf of the Board, and are so directed to abide by Board Policies.

Board Policies are adopted by resolution under authority granted by the Constitution, State codes, and the County Charter, and policies are not set by ordinance, nor are they legally binding. The Board reserves the right and may opt to vary from one or more of the Board Policies when and if the Board deems such action necessary and in the best interests of the public.

The Clerk of the Board is responsible for maintaining and distributing copies of the Board Policy manual, and inquiries regarding the manual shall be directed to the Clerk of the Board.

County Administrative Policies

The County Administration has developed policies and procedures to align operations, set behavioral expectations Countywide, and communicate policy roles and responsibilities. Administrative policies are approved by the County’s Administrative Policy Council, an internal ad hoc committee that brings stakeholders to the table to discuss and edit a proposed policy.

County administrative policies relate to actions of County employees and members of the public who access County resources, facilities, or services, as appropriate. Some administrative policies may also be approved by the Board of Supervisors, due to their complexity or the nature of their implementation, but are not found in the Board Policy Manual.

An alphabetical list of existing County policies can be found below. The list of County Policies below can be filtered by “Category” and/or “Policy Type” by clicking the dropdown on either column, and making a selection. Please note, some of the related forms and information referenced in the documents available on this page may not be accessible to members of the public. 

Questions regarding policies or related forms and information should be directed to [email protected].​​​​

Policy Category Sort descending Keywords
Petty-Cash-Revolving-Funds Fiscal and Budget Administrative
Reclassification-Policy-for-Financial-Transactions Fiscal and Budget Administrative
Recovery-and-Billing-of-Costs-through-Countywide-Cost-Allocation-Plan Fiscal and Budget Administrative
Request-to-Create-(Update)-a-Vendor-Number Fiscal and Budget Administrative
Returned-Checks Fiscal and Budget Administrative
Revenue-Policy Fiscal and Budget Administrative
Self-Insurance-Internal-Service-Fund-Policy Fiscal and Budget Administrative
Budget-Modifications-and-Transfers Fiscal and Budget Administrative
Cash-Handling-Policy Fiscal and Budget Administrative
Cost-Center-Policy Fiscal and Budget Administrative
Board-Policy-4.16-Tobacco-Settlement-Revenues Fiscal and Budget Board
Board-Policy-4.17-Fiscal-Controls-on-Replacement-and-Purchase-of-Information-Technology-Assets Fiscal and Budget Board
Board-Policy-3.35-Management-Auditor-Policy Fiscal and Budget Board
Board-Policy-4.0-Fiscal-and-Budget-Policies Fiscal and Budget Board
Board-Policy-4.1-Appropriation-Policy Fiscal and Budget Board
Board-Policy-4.10-Capital-Outlay-Policy Fiscal and Budget Board
Board-Policy-4.11-Policy-for-Planning,-Reporting,-and-Financial-Capital-Projects Fiscal and Budget Board
Board-Policy-4.12-Policy-Regarding-Calculation-of-the-Retirement-Levy Fiscal and Budget Board
Board-Policy-4.13-Tax-Loss-Reserve-Fund Fiscal and Budget Board
Board-Policy-4.14-Budgetary-Control-of-Capital-Projects Fiscal and Budget Board
Acceptance-of-Electronic-Fund-Transfer-Payment-Methods Fiscal and Budget Administrative
Accounts-Payable-Emergency-Warrant-Request Fiscal and Budget Administrative
Accounts-Payable-Warrant-Cancellation Fiscal and Budget Administrative
Accounts-Payable-Wire-Transfers Fiscal and Budget Administrative
Annual-Audit-Requirements-for-Federal-Awards-Single-Audit Fiscal and Budget Administrative
Bails-and-Fines Fiscal and Budget Administrative
Board-Policy-3.19-Expense-Reimbursement Fiscal and Budget Board
Board-Policy-3.26-Processing-Off-Cycle-Funding-Requests-from-CBOs Fiscal and Budget Board
Board-Policy-4.2-Revenue-Policy Fiscal and Budget Board
Board-Policy-4.21-Cap-on-Budget-Inventory-Items Fiscal and Budget Board
Board-Policy-4.23-Childrens-Budget Fiscal and Budget Board
Board-Policy-4.3-Contingency-Reserve-Policy Fiscal and Budget Board
Board-Policy-4.4-Policy-on-Use-of-One-time-Funds Fiscal and Budget Board
Board-Policy-4.5-Salary-Savings-Policy Fiscal and Budget Board
Board-Policy-4.6-Policies-on-Use-of-Fund-Balance Fiscal and Budget Board
Board-Policy-4.7-Debt-Policies Fiscal and Budget Board
Board-Policy-4.9-Manufacturing-Personal-Property-Tax-Rebate-Santa-Clara-County-Growth-and-Job-Creation-Policy Fiscal and Budget Board
Exceptions-to-the-Prohibition-on-the-Purchase-of-Gift-Cards Fiscal and Budget Administrative
Journal-Entry-Upload Fiscal and Budget Administrative
Prohibition-on-the-Purchase-of-Gift-Cards-for-Employees Fiscal and Budget Administrative
Annual-Certification-Policy Fiscal and Budget Administrative
Surveillance-Reference-Policy Administrative Practices Board
Food-and-Beverage-Sales Administrative Practices Administrative
Holiday-Decorations-and-Celebrations Administrative Practices Administrative
Incident-Notification Administrative Practices Administrative
Legislative-File-Writing-Guidelines-and-Information Administrative Practices Administrative
Notification-of-Security-Breach-of-Personal-Information Administrative Practices Administrative
Nutrition-Standards-Implementation-Guidance Administrative Practices Administrative
Open-Government-Ordinance-Procedures Administrative Practices Administrative
Organizing-a-County-Sponsored-Event Administrative Practices Administrative

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